Administration Manager

The Administration Manager oversees and manages all administrative functions across the company, including facility management, fleet operations, and internal/external communication. The role ensures efficient office operations, safe and well‑maintained facilities, effective fleet utilization, and high-quality communication flow while supporting management and enabling smooth day‑to‑day company activities.

• Oversee facility management operations to ensure all company buildings, offices, and infrastructure are safe, functional, and well-maintained.
• Manage fleet operations, including vehicle allocation, maintenance schedules, fuel monitoring, and driver coordination.
• Develop and enforce administrative policies, procedures, and standards aligned with company objectives.
• Supervise office services (maintenance, cleaning, security, utilities, and workspace requirements).
• Manage contracts and relationships with vendors, service providers, and facility-related contractors.
• Ensure proper document control, asset tracking, and administrative records according to company policies.
• Plan and oversee company events, official visits, and internal functions in coordination with HR and management.
• Support executive management with high-level administrative tasks, including meetings, travel arrangements, agendas, and reporting.
• Oversee procurement of office supplies, materials, and administrative assets.
• Monitor facility-related budgets, fleet expenses, and administrative cost optimization.
• Enforce health, safety, and environmental (HSE) standards across all facilities and fleet activities.
• Prepare periodic reports on facility performance, fleet utilization, administrative KPIs, and communication outcomes.
• Lead, coach, and supervise administration teams to ensure high performance and continuous improvement.

• Strong knowledge of administrative functions, facility management operations, fleet management systems, and corporate communication processes.
• Excellent planning, organizational, and problem‑solving skills.
• Strong leadership and team‑management capabilities.
• Excellent written and verbal communication skills.
• High proficiency in MS Office and administrative systems.
• Ability to manage multiple priorities and work under pressure.
• Must be Oman Resident

Education: Bachelor’s degree of Business Administration, Facility Management, Engineering, or a related field.

Experience: From 5 to 8 years in Administration, Facilities, or Office Management roles, including responsibility for fleet or facility operations. Previous experience in supervisory/managerial positions is preferred.

Reports to: General Secretary ( Executive Director)